With its powerful project management capabilities, visually intuitive UI, and ever-growing stack of integrations, monday.com has become the Swiss Army knife of Work OS platforms. But with five different pricing tiers (and a free plan to boot), choosing the right one can feel like solving a Rubik’s cube. Luckily, we're a monday.com Diamond Partner with more than 8 years of experience, and we offer support for businesses from the early stages, including choosing what monday.com license suits your business needs.
Let’s break it down—feature by feature, use case by use case—to help you invest smart and scale right.
| Plan | Monthly Cost (per seat) | Best For |
|---|---|---|
| Free | $0 | Individuals or very small teams getting started |
| Basic | $9 | Small teams needing a visual task manager |
| Standard | $12 | Most teams who want timelines, Gantt charts, and automation |
| Pro | $19 | Advanced project management, time tracking, workload view |
| Enterprise | Custom pricing | Large organizations with complex needs |
Good to know: All paid plans require at least 3 users minimum. The pricing can scale fast—so choose wisely.
Let’s decode what you actually get at each level.
Up to 2 users
3 boards, 1-week activity log
500 MB file storage
Limited templates
✅ Ideal for: Freelancers, solopreneurs, or those evaluating monday.com without commitment.
⚠️ Limitations: No dashboards, no automations, limited integrations, no timelines.
Features: Team projects, Column types, Whiteboard collaboration
Unlimited users and items
5 GB file storage
One dashboard (per board)
Prioritized support
✅ Ideal for: Teams who just need a centralized task manager with a visual twist.
⚠️ What’s Missing: No timeline view, automations, or integrations. Basic is basically… basic.
Features: Timeline & Gantt views, Calendar view, Share board with guests
Automations (250/month)
Integrations (250 actions/month)
Dashboard combining up to 5 boards
✅ Ideal for: Teams managing projects with deadlines, dependencies, and moderate complexity.
⚠️ Watch Out: Automation/integration limits can feel tight as your workflow grows.
Features: Time tracking column, Workload view, advanced filters
Private boards
Automations/integrations: 25,000 actions/month each
✅ Ideal for: Agencies, product teams, and ops-heavy companies managing multiple teams or clients.
⚠️ Overkill if you don’t need workload management, time tracking, or privacy features.
Enterprise-grade security & compliance (SSO, HIPAA, etc.)
Advanced permissions
Custom onboarding
Analytics & reporting
Audit logs, IP restrictions, 99.9% uptime SLA
✅ Ideal for: Large orgs with security needs, compliance standards, or internal hierarchies.
⚠️ Custom pricing means you’ll need to talk to sales (the scariest line item of all).
Here’s a breakdown by use case to make your life easier:
| Use Case | Recommended Plan |
|---|---|
| Freelancer / Consultant | Free or Basic |
| Small Startup / Early-Stage Team | Standard |
| Agency / Cross-Functional Product Team | Pro |
| Nonprofit or Education | Standard or Pro (Look for discounts!) |
| Enterprise with IT Compliance | Enterprise |
One of the best parts of monday.com is its modularity. You can start with Standard and gradually upgrade to Pro or Enterprise as your team and use cases evolve. Automations and integrations become more valuable as your workflows get complex.
Pro Tip: Start with Standard for 3-5 users. Track what features you’re actually using. If you're hitting automation/integration limits regularly or need time tracking—that’s your cue to level up.
While it's tempting to default to the lowest price tag, the true ROI of monday.com comes from:
Time saved via automation
Visibility across teams
Reduction in status meetings
Integration with your existing tools
If you’re managing a team or multiple clients, the Pro plan often pays for itself within weeks.
🆓 Free: Just playing around
🔵 Basic: Need tasks in a shared view
🟢 Standard: Need timelines & integrations
🟣 Pro: Need workload, tracking, advanced automation
⚫ Enterprise: Need compliance, permissions, enterprise-scale support
Still unsure? monday.com offers a 14-day free trial of the Pro plan—no credit card required. Test it with your team, break things, and see what sticks.
And remember: Don’t pay for features you won’t use. But don’t miss out on features you’ll regret not having.